Police Record Checks

The West Grey Police Service conducts the following types of record checks:

  • Criminal Record check
  • Criminal Record and Judicial Matters Check
  • Vulnerable Sector Checks

Applicants may attend the West Grey Police Service, Monday to Friday, between the hours of 8:30 a.m. –11:30 a.m. or 1:00 p.m. – 4:00pm – Closed on holidays.  It is suggested you call ahead to 519-369-3046 before attending the police station as times can be subject to change, The fee for any type of police check is $15.00 for volunteer purposes and $40.00 for all other purposes, payable at the time of submitting the application. Fees are payable by debit or exact cash ONLY. Applicants must reside within the Municipality of West Grey. Volunteers must produce a letter from the organization they are volunteering with clearly stating the position they hold is volunteer and not paid employment. The applicant must produce two pieces of appropriate identification confirming  name, date of birth and address. One piece of identification presented must include a photo. (e.g. of an acceptable photo ID) Photo Identification: which provides photo and both the name and date of birth of an individual:

  • Driver’s Licence
  • Passport
  • Canadian Citizenship Card
  • Firearms Licence (FAL, PAL, POL)
  • Government Employment Card
  • Indian Status Card
  • Military Employment Card
  • Permanent Resident Card
  • Student Card
  • Ontario Government Photo Identity Card

Non-Photo Identification: which provides both the name and date of birth of an individual. (e.g. of acceptable Non-photo ID)

  • Baptismal Certificate
  • Birth Certificate
  • Canadian blood Donor Card
  • Fishing Licence
  • Hospital Card
  • Hunting Licence
  • Immigration Papers
  • Outdoors Card

People under 18 are not eligible for police record checks unless they are going to be working or volunteering for a municipal, provincial or federal government. Youth  can provide school ID, bus pass and/or their parent can provide verification. NOTE: Health cards (issued by Canadian province or Territory) are not acceptable for photo identification purposes. All completed police criminal record checks can only be picked up by the individual, with shown identification. Also, completed police record checks checks will not be faxed out to any companies. It is the responsibility of the individual to check back to see if the police record check is done – we will not be responsible for calling the individual. However, generally we can complete a record check while you wait.  You will be advised when filling out the request how long it will take. Once the check is completed, it will indicate the result of the criminal record search. We then include the Corporate Seal of the West Grey Police Service as proof of authenticity.

Police Record Check Application Form – June 2019]

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