Police Record Checks
The West Grey Police Service conducts the following types of record checks:
- Criminal Record check
- Criminal Record and Judicial Matters Check
- Criminal Record Check with Vulnerable Sector Screening
Applicants may attend the West Grey Police Service, Monday to Friday, between the hours of 8:30 a.m. –11:30 a.m. or 1:00 p.m. – 4:00pm – Closed on holidays. It is suggested you call ahead to 519-369-3046 before attending the police station as times can be subject to change, The fees for police checks are changing as of April 1, 2022. Police Criminal Record Checks and Police Criminal Record Checks with Judicial Matters for volunteer positions will be free of charge as of April 1, 2022. Fees for Police Record Checks with Vulnerable Sector Screening for volunteer purposes will remain at $15.00 and fees for all types of police record checks for other purposes including employment remain at $40.00 payable at the time of submitting the application. Fees are payable by debit or exact cash ONLY.
Anyone applying for a Police Record Check with Vulnerable Sector Screening must provide a letter from the requesting agency outlining their duties of care. All volunteers must produce a letter from the organization requesting the police check stating the type of check required and clearly stating that it if for volunteer purposes.
Definition of “Volunteer”
A definition of “volunteer” has been established to clarify the eligibility for supports under the PRCRA. A “volunteer” means a person who performs a service but who receives no compensation for doing so other than an allowance for expenses or an honorarium. It excludes a person receiving some other form of credit, such as academic credit or fulfilling a sentence requirement.
Applicants must reside within the Municipality of West Grey. The applicant must produce two pieces of appropriate identification confirming name, date of birth and address. One piece of identification presented must include a photo. (e.g. of an acceptable photo ID) Photo Identification: which provides photo and both the name and date of birth of an individual:
- Driver’s Licence
- Passport
- Canadian Citizenship Card
- Firearms Licence (FAL, PAL, POL)
- Government Employment Card
- Indian Status Card
- Military Employment Card
- Permanent Resident Card
- Student Card
- Ontario Government Photo Identity Card
Non-Photo Identification: which provides both the name and date of birth of an individual. (e.g. of acceptable Non-photo ID)
- Baptismal Certificate
- Birth Certificate
- Canadian blood Donor Card
- Fishing Licence
- Hospital Card
- Hunting Licence
- Immigration Papers
- Outdoors Card
People under 18 are not eligible for police record checks unless they are going to be working or volunteering for a municipal, provincial or federal government. Youth can provide school ID, bus pass and/or their parent can provide verification. NOTE: Health cards (issued by Canadian province or Territory) are not acceptable for photo identification purposes. All completed police criminal record checks can only be picked up by the individual, with shown identification. Also, completed police record checks checks will not be faxed out to any companies. It is the responsibility of the individual to check back to see if the police record check is done – we will not be responsible for calling the individual. However, generally we can complete a record check while you wait. You will be advised when filling out the request how long it will take. Once the check is completed, it will indicate the result of the criminal record search. We then include the Corporate Seal of the West Grey Police Service as proof of authenticity. Police Record Check Application Form – June 2019]